Vana Features
Build internal apps
Build business apps, live and ready immediately
Create the internal tools your team needs, such as a CRM, budget dashboard, inventory system, or project tracker.
- Start with a description Describe the app, fields, views, and actions you need.
- Change it at any time Ask Vana to add a field, change a rule, or create a new view.
- Live within minutes Vana handles security, deployment, and hosting. Your app is ready to use and share within minutes.
- Build complete apps Create apps with a full database, file storage, long-running jobs, AI capabilities, and document handling.
Automate work when something happens
Run an action when a record changes, a form is submitted, or a date is reached.
- Update records Move a deal to the next stage when a contract is signed.
- Notify the right person Send an approval request when an expense exceeds a set amount.
- Run work on a schedule Generate a report every Friday, send monthly reminders, or run a task at a time you choose.
Replace a spreadsheet with a custom app
Upload your spreadsheet and ask Vana to turn it into an app built around the same data, calculations, and workflow.
- Start with the file you already use Vana helps you understand the spreadsheet's columns, formulas, and process.
- Move the work into an app Replace tabs and manual updates with forms, dashboards, permissions, and automations your team can share.
Every app is in one connected workspace
Build five apps and open all of them from the same Vana sidebar. They are part of one workspace, not five separate websites.
- Switch apps from the sidebar Move between your CRM, inventory, projects, and other apps without leaving Vana.
- Connect your apps Share data and trigger actions between apps instead of managing each one separately.
- Share apps or keep them private Keep a small tool private for yourself, or share a larger app with specific teammates or the whole team.
Connect external apps
Connect more than 3,000 tools
Connect tools such as Gmail, Google Calendar, Slack, and Shopify to the apps you build in Vana.
- Make your systems work together Connect two or more tools to Vana and build the integration your business has been missing.
- Modernize an existing system Keep your data in the existing system and build a new, easier-to-use interface in Vana. No migration required.
- Often just two clicks Choose the tool and approve access. For many connections, that is all it takes.
Connect external accounts once and use them everywhere
Just say, "I want to use Google Calendar in my app to sync data." Vana sets up the connection for you.
- Choose personal or shared access Let each team member connect their own account, or use one shared account for the whole team.
- One click for team members When a personal connection is needed, each person can add their account with one click.
- Set up the connection once Connections work the same way in every Vana app, so you do not have to rebuild the setup each time.
One connected workspace
Share data between Vana apps
Use the same customers, projects, products, and employees across multiple Vana apps.
- Just describe the connection Say, "When project costs change in my Project app, update the numbers in my Budget app." Vana handles the rest.
- Reuse existing data Select a customer from your CRM app when creating an invoice in your Invoice app.
- Pass updates between apps Mark a project as ready when its sales deal is closed.
Every app already knows your co-workers
You do not need to build or maintain a separate users table for every app. Every app automatically has access to the people, teams, and roles in your Vana workspace.
- No separate user database Names, teams, and roles are ready to use as soon as you create an app.
- Add collaboration by asking Type, "I want to assign an invoice to any of my co-workers." Vana adds the assignment workflow to your app.
See every task in one inbox
Notifications, approvals, and assigned tasks from all your Vana apps appear in one central inbox.
- Review assigned work See approval requests and follow-ups without opening each app.
- Track responsibility See who owns each item and whether it has been completed.
Add AI-capabilities
Add AI by simply describing the task
Tell Vana what the AI should read, produce, or recommend, and add that capability to your apps.
- Just ask for it Ask Vana to add an AI capability. Vana handles the setup, and you do not need an API key.
- Summarize and draft Summarize meeting notes or draft a reply to a support request.
- Classify and recommend Categorize incoming requests and suggest the next action.
- Analyze more than text Add AI that can understand images, documents, and audio directly inside your app.
Manage AI access in one place
Control each AI feature centrally at once.
- Update model Choose which AI model powers the feature and change it at any time.
- Change instructions Edit the prompt to control how the AI responds and completes the task.
Central AI-agent
Find data across Vana and connected tools
Ask questions across your Vana apps and more than 3,000 external connections instead of searching each system yourself.
- Combine data from multiple systems See a customer's open invoices, active Vana projects, and recent Gmail messages in one answer.
- Search connected tools Find an order in Shopify, a contract in Google Drive, or a support request with one question.
Take action across all your tools
Ask Vana to create and update records in your Vana apps and connected external tools.
- Complete multi-system workflows Mark a deal as won, create its Vana project, and schedule the kickoff in Google Calendar.
- Send updates where your team works Update the owner in Slack when a status, order, or deadline changes.
Create reports and documents
Turn data from Vana and your connected tools into files you can review, share, or export.
- Report across systems Combine Shopify sales, accounting data, and Vana project updates in one report.
- Create documents from live data Create a proposal or meeting brief using CRM records, recent emails, and workspace data.